HIPAA Compliance That Fits the Way Your Practice Works
​​Protecting patient data starts with a HIPAA program that fits the way your practice actually works. When your systems, staff, and policies are aligned, you can stay focused on care while knowing patient information is handled safely and consistently.
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Our HIPAA Compliance services give you a solid foundation, clear next steps, and options for ongoing support so you can reduce risk and gain peace of mind without adding unnecessary complexity for your team.
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We offer three levels of support:​
✔ HIPAA Foundations, a practical starting point.​
✔ HIPAA Essentials, a full implementation your team can maintain.
✔ HIPAA CARE, ongoing compliance as a service.
Every package follows our CARE approach. We complete an assessment of your current practices, address the highest-risk gaps, recommend clear improvements, and educate your team.
HIPAA Foundations
​Our HIPAA Foundations service is a one-time engagement that gives you a clear picture of where you stand and the core documents you need to start protecting patient data with confidence.
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This is for you if:
✔ You are a small to midsize practice with HIPAA responsibilities and limited internal compliance support.​
✔ You want structured support and clear next steps instead of a DIY checklist.
✔ You want a solid foundation without a long-term contract.
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Program goals:
✔ Establish a practical HIPAA compliance program that protects patient data.
✔ Get a baseline view of how your current practices line up with HIPAA requirements.
✔ Put essential policies, a Business Associate Agreement (BAA) template, and basic staff training in place.
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Includes:​​​​​
✔HIPAA compliance review comparing your current practices to HIPAA legal requirements.
✔Privacy and security policy pack tailored to a small practice.
✔Business Associate Agreement (BAA)template you can use with key vendors.
✔Staff training session covering HIPAA privacy and security basics plus everyday cybersecurity habits.
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What your practice gains:
✔ A clear view of where you are on track and where you can close gaps.
✔ A practical starting point for HIPAA that fits your size and resources.
✔ Written policies, a BAA template, and training that move you out of guesswork and into action.
Starting at: $3,000
HIPAA Essentials
​​HIPAA Essentials is a one-time implementation that takes you from “we’re not sure where to start” to “we have a complete, documented HIPAA program and we know how to run it.” You receive a formal risk assessment, technical and privacy safeguards, policies, training, and an audit-ready binder for regulators, partners, or insurers.
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This is for you if:
✔ You want clear, organized documentation to show how you meet HIPAA requirements whenever needed.
✔ You want a complete build-out that your team can maintain day to day.​
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Program Goals:
✔ Complete a formal HIPAA Security Risk Assessment and mitigation plan.
✔ Put required policies, procedures, and technical safeguards in place.
✔ Be prepared for audits, reviews, and incident response with confidence.
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Includes:​
✔Security Risk Assessment (SRA) with analysis and recommendations.
✔Risk register with owners, priorities, and a 30/60/90-day mitigation roadmap.
✔Business associate and third-party risk review with an inventory and tracker.
✔Year-one compliance calendar created for your team.
✔Audit-ready digital binder so you can quickly show your work in an audit or review.
✔Full HIPAA policy and procedure suite customized to your operations.
✔Incident response plan and playbooks.
✔One state-specific supplement and notification letter templates.
✔Clear instructions for when and how to report a breach to the United States Department of Health and Human Services Office for Civil Rights, (HHS OCR) with simple templates to document the investigation and the follow-up actions you take.
✔We work with your internal IT support or managed service provider to align technical settings with HIPAA requirements.
✔Live staff training session on HIPAA privacy, security, and cybersecurity basics.
✔Recorded new-hire orientation module and acknowledgment process.
✔Training tracker with reminders.
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What your practice gains:
✔ A complete, documented HIPAA program tailored to your practice.
✔ Technical, administrative, and privacy safeguards that align with real-world risk.
✔ Clear evidence and documentation for audits, vendor reviews, and renewals.
Starting at: $6,000
HIPAA CARE
​​​HIPAA CARE is for organizations that want a partner to own the day-to-day of HIPAA compliance. After completing the HIPAA Essentials service, you'll receive ongoing monitoring, leadership support, and a fractional Privacy and Security Officer to keep your program current as your systems, staff, and risks change.​
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This is for you if:
✔You are growing, adding systems, or expanding services that affect protected health information.
✔You don’t have an internal HIPAA privacy or security lead and don’t want to build that role in-house.
✔You want ongoing support so policies, training, and controls do not get stale.
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Program Goals:
✔You are growing, adding systems, or expanding services that affect protected health information.
✔You don’t have an internal HIPAA privacy or security lead and don’t want to build that role in-house.
✔You want ongoing support so policies, training, and controls do not get stale.
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Includes:
✔Named HIPAA Privacy Officer and Security Officer.
✔Annual communication for staff and leadership summarizing key updates.
✔Annual leadership briefing on risk, incidents, and priorities.
✔Recurring HIPAA compliance checks and updates to the risk register.
✔Governance tools (compliance calendar, issue/exception register) kept current.
✔Support prioritizing mitigation work and coordinating with IT and vendors.
✔Regular review and updates to your policy and procedure suite as your operations change.
✔Ongoing support to design and maintain workflows for access requests, amendments, restrictions, accounting of disclosures, and release of information.
✔Continuous coordination with your IT support on technical safeguards, backups, sharing settings, and secure destruction practices.
✔Quarterly staff training and refreshers.
✔New-hire training and acknowledgment tracking.
✔Training tracker and reminders so education becomes part of your routine.
✔Audit-ready digital binder maintained over time.
✔Support preparing materials for payers, partners, regulators, or insurers.​
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What your practice gains:
✔ A living HIPAA program that adapts with your practice.
✔ A trusted partner who keeps track of what needs to happen and when.
✔ Long-term peace of mind knowing you are not managing HIPAA alone​​​
Starting at: Starting at $2,000 per month; exclusive rate for clients who have completed the Essentials package