HIPAA Compliance That Fits the Way Your Practice Works
​​Protecting patient data starts with a HIPAA program that fits the way your practice actually works. When your systems, staff, and policies are aligned, you can stay focused on care while knowing patient information is handled safely and consistently.​
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We offer four levels of support:​
✔ HIPAA Readiness Snapshot, a practical starting point.
✔ HIPAA Risk Roadmap, including a formal Security Risk Assessment.
✔ HIPAA Essentials, a complete HIPAA program implementation.
✔ HIPAA CARE, ongoing compliance as a service.
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HIPAA Readiness Snapshot
The HIPAA Readiness Snapshot is a quick, checklist-style service that helps you see what is already in place and what may be missing. It gives your practice a clear picture of your current HIPAA basics in one focused review.
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This is for you if:
✔ You want to understand the basics of what HIPAA requires.
✔ You are not sure where to start and want a clearer picture of where things stand.
✔ You want to confirm which key HIPAA elements are already in place and which ones may be missing.
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Goals:
✔ Give you a clear picture of what is in place today.
✔ Confirm which key HIPAA elements are covered and which ones may be missing.
✔ Help you better understand where your practice stands right now.
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Includes:​​​​​
✔One 60-minute working session to talk through how patient information is used day to day.
✔A checklist-style review of key HIPAA elements, such as your Notice of Privacy Practices, training documentation, incident response process, and vendor/BAA list.
✔A short summary of what is in place and what may be missing.
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What your practice gains:
✔ A clearer picture of where things stand today.
✔ A practical starting point that reduces confusion.
✔ A simple snapshot of what is present and what may need attention.
Starting at: $995
HIPAA Risk Roadmap
​Our HIPAA Risk Roadmap is a one-time engagement that gives you a clear picture of where you stand across the HIPAA Privacy Rule, Security Rule, and Breach Notification Rule. You receive a completed Security Risk Assessment, a prioritized list of risks and gaps, plus practical recommendations your team can use to plan next steps.
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This is for you if:
✔ You need a formal Security Risk Assessment completed.
✔ You need clarity on what matters most and what to fix first.
✔ You want documentation you can use for audits.
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Program goals:
✔ Identify where patient information is stored and how it moves through your practice.
✔ Evaluate your current privacy, security, and breach response practices against HIPAA requirements.
✔ Provide clear, prioritized recommendations so you can reduce risk with confidence.
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Includes:​​​​​
✔Patient information inventory and data flow mapping (how data is created, used, stored, and shared).
✔Security Risk Assessment (administrative, physical, and technical safeguards).
✔Privacy Rule workflow review (minimum necessary, disclosures, patient rights, and release of information basics).
✔Breach Notification readiness review (incident workflow, decision steps, timelines, and documentation).
✔Risk register with priorities and recommended owners.
✔Mitigation recommendations with a 30/60/90-day roadmap and an executive summary.
✔Debrief meeting with leadership or the practice manager.
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What your practice gains:
✔ A completed Security Risk Assessment.
✔ A clear, documented view of your HIPAA risks and compliance gaps.
✔ A prioritized plan your team can act on without guesswork.
Starting at: $5,000
HIPAA Essentials
​​HIPAA Essentials is a one-time implementation that takes you from “we’re not sure where to start” to “we have a complete, documented HIPAA program and we know how to run it.” You receive a formal risk assessment, technical and privacy safeguards, policies, training, and an audit-ready binder for regulators, partners, or insurers.
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This is for you if:
✔ You want clear, organized documentation to show how you meet HIPAA requirements whenever needed.
✔ You want a complete build-out that your team can maintain day to day.​
✔ You want a partner to work alongside your staff to implement your HIPAA program.
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Program Goals:
✔ Put required policies, procedures, and technical safeguards in place.
✔ Be prepared for audits, reviews, and incident response with confidence.
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Includes:​
✔Security Risk Assessment (administrative, physical, and technical safeguards).
✔Risk register with owners, priorities, and a 30/60/90-day mitigation roadmap.
✔Business associate and third-party risk review with an inventory and tracker.
✔Year-one compliance calendar created for your team.
✔Audit-ready digital binder so you can quickly show your work in an audit or review.
✔Full HIPAA policy and procedure suite customized to your operations.
✔Incident response plan and playbooks.
✔One state-specific supplement and notification letter templates.
✔Clear instructions for when and how to report a breach to the United States Department of Health and Human Services Office for Civil Rights, (HHS OCR) with simple templates to document the investigation and the follow-up actions you take.
✔We work with your internal IT support or managed service provider to align technical settings with HIPAA requirements.
✔Live staff training session on HIPAA privacy, security, and cybersecurity basics.
✔Recorded new-hire orientation module and acknowledgment process.
✔Training tracker with reminders.
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What your practice gains:
✔ A complete, documented HIPAA program tailored to your practice.
✔ Technical, administrative, and privacy safeguards that align with real-world risk.
✔ Clear evidence and documentation for audits, vendor reviews, and renewals.
Starting at: $10,000
HIPAA CARE
​​​HIPAA CARE is for organizations that want a partner to own the day-to-day of HIPAA compliance. After completing the HIPAA Essentials service, you'll receive ongoing monitoring, leadership support, and a fractional Privacy and Security Officer to keep your program current as your systems, staff, and risks change.​
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This is for you if:
✔You are growing, adding systems, or expanding services that affect protected health information.
✔You don’t have an internal HIPAA privacy or security lead and don’t want to build that role in-house.
✔You want ongoing support so policies, training, and controls do not get stale.
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Program Goals:
✔Keep your HIPAA program current as your practice, tools, and workflows change.
✔Maintain audit-ready documentation, tracking, and accountability year-round.
✔Reduce operational risk with recurring reviews, training, and coordinated follow-through with IT and vendors.
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Includes:
✔Named HIPAA Privacy Officer and Security Officer.
✔Annual communication for staff and leadership summarizing key updates.
✔Annual leadership briefing on risk, incidents, and priorities.
✔Recurring HIPAA compliance checks and updates to the risk register.
✔Governance tools (compliance calendar, issue/exception register) kept current.
✔Support prioritizing mitigation work and coordinating with IT and vendors.
✔Regular review and updates to your policy and procedure suite as your operations change.
✔Ongoing support to design and maintain workflows for access requests, amendments, restrictions, accounting of disclosures, and release of information.
✔Continuous coordination with your IT support on technical safeguards, backups, sharing settings, and secure destruction practices.
✔Quarterly staff training and refreshers.
✔New-hire training and acknowledgment tracking.
✔Training tracker and reminders so education becomes part of your routine.
✔Audit-ready digital binder maintained over time.
✔Support preparing materials for payers, partners, regulators, or insurers.​
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What your practice gains:
✔ A living HIPAA program that adapts with your practice.
✔ A trusted partner who keeps track of what needs to happen and when.
✔ Long-term peace of mind knowing you are not managing HIPAA alone​​​
Starting at: $1,500 per month; exclusive rate for clients who have completed the Essentials package